Myths 5 and 6 about Business to Cloud Migration

Myth 5

Migrating to the cloud is too much of a headache for my business.

Here is the reality

If you are thinking about moving your business to Office 365 and the cloud, don’t be struck with grief before you even start. Change is not a natural process for many people, we are perhaps more creatures of comfort and change toward a foreign environment can be emotionally and physically exhausting and yes, it can be a headache for all concerned. Contrary to this, we also know that often the thought of change is worse than the change itself.  When we try something how often do we resolve it was not as hard as it was presumed to be.

The key to a smooth and effective transition is a lot to do with knowledge, planning and effective project management. Our mindset in the first instance is not the mindset that gets the results.
Would you believe migration to the cloud including Office 365  should be of minimal impact to your business operations and certainly should be headache free.
There are a few factors to consider that will impact the complexity, scope, and length of the project. These include the number of employees, domains, existing technology and information structures and intended use. Some of these may be manual or physical processes that need to be integrated and some may be custom made. The options may seem endless but they are not less manageable.

For a small business of 2-3 employees a migration of data and mailboxes can be performed in as little as 72 - 96 hours spread across multiple weekends and locations.
In what can be a very short period of time your employees and management will be pleased with the outcome of the migration as they will be able to login to their Outlook and OneDrive accessing their email and data like nothing had happened.

We use proven techniques which are simple yet effective in moving large amounts of emails, archives, storage, databases from your on premise technology, Google apps or any other source to Office 365.

MYTH DEBUNKED

Panoceanic is here to educate and take the headache away from a task as complex like a migration. We take charge of the migration process and bear the responsibility of the day to day headaches leaving you with the peace of mind and time to keep your business running without anything more than minor disruption. If you want to have a chat with us to discuss tailored possibilities or some general questions, use Calendly to book a free no-obligation phone call and we would be glad to chat with you and explore possible opportunities. Furthermore, connect with us via social media on Facebook, LinkedIn or Twitter.

Other Related Myths & Links

Myth 2 - When we move to Office 365 we will lose control of our data.

Myth 3 - Data is not as safe in the cloud as it is stored on my technology kept in my business.

Myth 4 - Moving to the cloud is either all in or nothing at all.

Service bundles

  1. SmallBiz Essentials
  2. SmallBiz Extended
  3. SmallBiz Momentum
  4. SmallBiz Premium

 

Myth 6

Our online business data could be accessed by corporate spies, cyber thieves and government agencies.

Here is the reality

In our modern world of wiki-leaks, Anonymous, the hacking of giants Sony, Yahoo and the NSA,  the USA Presidential Election and not to mention the plethora of night time American cyber crime and crime fighting TV dramas we gain an appreciation of why businesses and business owners have this fear when their data is stored in the cloud and that the protection of office and buildings is safer due to its physical familiarity. The risk of these cyber attacks is real but it's no riskier than accessing your on premise information and technology. By contrast, there is security in the relative anonymity of a small business.

However, the reality is you are likely to have less security with your on premise systems except for one failsafe option – pulling the plug on the outside world, but, in this age of connectivity who can turn their business off at any time.  Nearly every business is now online one way or another and it is not the front door or the window that is the security threat that you may be worried about.

The building security, logins, firewalls and software based security systems, the checks and balances remain the same from an internal perspective to prevent unauthorised access.   
Thereafter, there is no more security offered from within the business to help protect against online threats. Todays modern criminal is effectively invisible and anonymous and potentially on the other side of the world and therefore the better way to look at matters is to see what systems are available to you to enhance this position.

That additional layer of resource, a very high end functional security layer rests with the super tech providers such as used in cloud based solution providers such as Microsoft with Office 365. Quite simply they provide higher levels of security for data and infrastructure than is at the disposal of the typical small to medium business. An example is the O365 admin centre, which can only be accessed by a global administrator or a custom administrator. 

The admin centre has a myriad of resources to manage security policies organisation wide, some include parameters for access, setup user rights, restrictions, and audits. Furthermore, there are controls on whether your business allows smartphone access to data and communications tools provided by Office 365, this further restricts the flow and unauthorised access to company data. From an external perspective, there is no reason for your business to be more worried about corporate spies, cyber thieves and government agencies gaining access to your data. If you read myth 3 you will see the security measures that Microsoft take to ensure the security of the Office 365 environment from unauthorised external access.

Your company retains the rights, title and interest of all the data stored on the Office 365 platform. Furthermore, since your business owns the data in the cloud Microsoft will not disclose customer data to a government or law enforcement except as you direct or where required by law.

To be transparent with our clients in our operations in providing your business with Office 365 we also adhere to the following Microsoft principles.

•    We do not mine your data for advertising, marketing or for any reason other than providing you services that you have paid for.
•    If you ever decide to stop using Office 365 you can take your data with you.
•    As mentioned before privacy controls allow configuration of whom internally has access to what data inside your organisation.
•    There are in built auditing tools to prevent anyone from gaining access to data they do not have permission to and will record what data is accessed and by whom.

In addition, the data centre staff do not have access to your company’s data. We at Panoceanic believe in the privacy of our client’s data, we will only access your admin centre because we are your service provider and manage your Office 365 as part of our bundled packaged solutions. We rarely need to access any data to perform the functions necessary to keep your business humming.

MYTH DEBUNKED

If you are thinking about making the switch to the cloud and have further concerns, feel free to have a chat with us so we can address them. If you want to have a chat with us to discuss tailored possibilities or some general questions, use Calendly to book a free no-obligation phone call and we would be glad to chat with you and explore possible opportunities. Furthermore, connect with us via social media on Facebook, LinkedIn or Twitter.

Other Related Myths & Links

Myth 3 - Data is not as safe in the cloud as it is stored on my technology kept in my business.

Service bundles

  1. SmallBiz Essentials
  2. SmallBiz Extended
  3. SmallBiz Momentum
  4. SmallBiz Premium