Myths 1 and 2 about Business to Cloud Migration

Introduction

In this series of fact sheets, we will cover the misconceptions floating around about Microsoft Office 365. Many small and some medium size businesses have made the decision to move their infrastructure to the cloud and frequently we hear a lot of claims and conjecture about the experience or beliefs.

With so much misinformation available it is difficult for many more to decide when and how to migrate to the cloud. Most business owners are not even able to understand the true nature of the cloud and how it can be used safely.

This fact sheet series is made available to debunk myths & educate business owners who may be considering a move to Microsoft Office 365 and the cloud.

Nearly all business owners know that before making an important decision that will impact their business they should first know all the facts.

Our series will help you get somewhere toward the real deal however it is also likely to spark further questions. If that is you then each myth debunked will have a link to speak to us further or book in for a free phone call to get the detailed answer or solution you need.

 

Myth 1

Office 365 is the cloud based mirror version of Microsoft office suite applications.

Here is the Reality

Microsoft Office 365 and Microsoft Office (desktop) are simply independent and different user interfaces to access data contained in Microsoft databases. Office 365 stores this data in the cloud on hosted Exchange, One Drive for business and SharePoint servers rather than at business premises.

Office 365 Premium or better will provide a desktop interface updated continuously that synchronises with the cloud based instance.

Office 365 offers massive cost savings and compliance as it is always licensed, updated and it allows multiple installations on various devices making it a per user licence rather than “per instance” or “per seat”. 

Of importance, files can be managed locally or in the cloud and synchronised later based on desired circumstances to better manage network resource and cost. The following are the minimum components found in our business grade offers:

The familiar suite of software your business has been using for decades on your desktop or laptop such as

•    Word
•    Excel
•    PowerPoint
•    Outlook
•    OneNote
•    Access
•    Publisher

Enterprise versions extend the functionality to include SharePoint, Planner, Exchange, Yammer, Team Sites, Unified Messaging plus more on enquiry. Visio and MS Project can be added by way of separate agreements.

Myth Debunked

Office 365 is not the mirror version of desktop applications despite the similarities. The benefit of this difference is there is better value, functionality and integration for many businesses and this means your business can be infinitely more adaptable in todays dynamic business world.

Debunking myths will help you get somewhere towards understanding the possibilities of these important technology developments however it is also likely to spark further questions.

If that is you then you can speak with us further or book a free phone call via Calendly to get to the detail you need answered to keep your business surging forward efficiently. Furthermore, connect with us via social media on Facebook, LinkedIn or Twitter

Service bundles

  1. SmallBiz Essentials
  2. SmallBiz Extended
  3. SmallBiz Momentum
  4. SmallBiz Premium

Myth 2

When we move to Office 365 we will lose control of our data.

Here is the Reality

When your data is stored in OneDrive or SharePoint you have complete control of your data, but like in any environment, there are times when you may lose access to your data. These circumstances arise when there is no internet connection or some other connectivity issue. Accordingly, we recommend any number of fail-safe measures depending on your budget to ensure your access in the majority of situations.  Locally stored documents can still reside with your offline OneDrive and once OneDrive detects restored connectivity it will synchronise the data immediately.

The control of data including policies around access, permission and deletion remains with the nominated technology administrator in your business in the same way as if the technology was present in house, but with better support and infrastructure at the back end than most small businesses can afford.

We provide Office 365 to enable your business to work efficiently and collaborate easier, while ensuring you are always in control of your data and can access your data from any device anywhere in the world at any time.

Applications such as Word, Excel, PowerPoint, OneDrive and SharePoint will make your staff and business lean and agile as all these are offered and much more with Office 365.  These are included in our value based custom bundles, and, if you require additional services outside of Office 365 we can help you with that as well.

If you already have the traditional desktop versions of these products, then there is not necessarily a duplication under Office 365 as the Office 365 suite will have added functionality and integration capabilities. The data structures and functionality of the technology can be configured in the way you are used to, provided of course that you have selected the right plan.

Myth Debunked

When you move to Office 365 you continue to have control of your data with limited exception but the benefits of having your data in the cloud out way the negatives.
We hope debunking this myth has educated you around Office 365 but we know that some people will have further questions. If that is you then you can speak with us further or book a free phone call via Calendly to get to the detail you need answered to keep your business surging forward efficiently. Furthermore, connect with us via social media on Facebook, LinkedIn or Twitter.

Service bundles

  1. SmallBiz Essentials
  2. SmallBiz Extended
  3. SmallBiz Momentum
  4. SmallBiz Premium